We leverage our years of experience, our professional skills, and our affiliation with prestigious and influential institutions such as ICCA, IATA, and UIA to empower our negotiations for exclusive benefits for your organization.
We create perfectly organized events tailored to the needs of our clients and provide the assurance of management that years of experience have given us.
VIRTUAL AND HYBRID EVENT ORGANIZATION
Times have changed, and MaestroMeetings has adapted to the changes. We have the experience of successfully hosting virtual events with over 3,700 participants, over 600 panels, and 1,800 exhibitors. Currently, we are also working on 100% hybrid conferences.
The ability to hold Hybrid or Virtual events with a quick and efficient response allows for maintaining academic and/or commercial connections with your affiliates, catering to the needs of the moment.
MaestroMeetings has a great team of professionals and technicians to support your organization before, during, and after the event.
SITE AND VENUE SELECTION
MaestroMeetings Inc., an institution integrated into the social sector, draws on its experience with other academic and high-impact social organizations to systematically determine a list of the most suitable locations for your conference, event, and/or seminar.
HOTEL CONTRACT NEGOTIATION
Through an interactive negotiation process, MaestroMeetings Inc. will assist you in securing hotels for your event participants at a reasonable cost with terms that align with the values and objectives of your organization. Additionally, MaestroMeetings is entitled to a commission based on hotel/accommodation night reservations, so we encourage you to inquire about the Revenue Generation Program.
As a member of IATA, MaestroMeetings is entitled to a commission on hotel/housing reservations. One of the benefits we offer our partners is the sharing of this commission, which accounts to substantial savings.
While keeping the established budgetary conditions in mind, we always seek innovative ways to help manage an event that will be memorable for all participants. We are able to provide a wide range of services, both in-house and through strategic sector partners, including on-site management and visual design solutions for all communication requirements of the event.
Furthermore, we manage an extensive database of local suppliers that we make available to you.
REGISTRATION SYSTEM MANAGEMENT
We develop a customized system that allows for online pre-registration payment by credit card, bank transfer, etc.
Additionally, we provide highly qualified personnel on-site at the event, equipped with databases, formats, and all necessary materials to process registrations with any payment method.
MARKETING, CONCEPT DEVELOPMENT, AND BRAND POSITIONING
In coordination with the client, we develop marketing tools, including social media management, to facilitate widespread dissemination of the event.
We have highly skilled professionals in graphic design, web development, social media, etc. We also have suppliers of quality and affordable merchandise, including eco-friendly options.
PROGRAM DEVELOPMENT ADMINISTRATION
One of the critical aspects of academic events, in particular, is the large number of papers, presentations, and publications to be delivered in a short period of time. Based on our experience, we are able to prepare for the administration of these activities. We meticulously monitor the proposal evaluation process according to established criteria, send out acceptance letters, and even print the event program book. In other words, we have a systematic but crucial approach to event organization, as this material serves as input for the development of a mobile application, if required.
OTHER RELATED SERVICES
We can organize parallel activities such as book exhibitions, publications, film festivals, or videos, etc.
We have expertise in protocol-related matters, state ceremonies, cocktail receptions, and F&B management.
In general, we have the ability to manage and mitigate any crises that may arise.